3-600 Work Benefits – General
All sworn and civilian personnel are entitled to receive days off each year equaling the total number of weekends per year plus the number of legal holidays allowed by their respective labor agreements.
Officers who are members of the Minneapolis Police Federation (POFM) are required to donate off-day time to the Federation so that they may conduct necessary business (see POFM labor agreement, Leaves of Absence Governed by this Agreement section).
Employees may request a leave of absence with pay for religious holidays. The time may be debited from vacation or accrued compensatory time. Employees may work an off day in lieu of the holiday within the same payroll period, with supervisory approval as long as no overtime is accrued.
Minn. Stat. 204C.04 states, “Every employee who is eligible to vote in an election has the right to be absent from work for the purpose of voting during the morning of the day of that election, without penalty or deduction from salary or wages because of the absence. An employer or other person may not directly or indirectly refuse, abridge, or interfere with this right or any other election right of an employee.” (03/25/05)
Vacation time is accumulated at a rate determined by existing labor agreements. Leaves in excess of the number of days allotted by individual labor contracts will not be recorded and shall be considered lost.
Vacation periods shall be selected by rank and by seniority within rank and will be administered by the precinct, unit or division commander in order to maintain sufficient staffing levels.
Employees who split their vacations may apply seniority preference to either part, but not to both. Vacation shall mean four or more consecutive vacation days. (06/24/13)
Employees who wish to take vacation time in excess of two weeks (including compensatory time and off days) must obtain prior approval from their respective Bureau Head and Commander. (06/24/13)
Seniority among persons having identical dates of employment or promotion shall be determined by their relative positions on the eligibility/promotion list from which they were appointed.
Each shift, unit or division supervisor will not permit more than ten percent of their staff to be on vacation between June 1st and August 31st annually. A .5 percent will be rounded to the next highest number (e.g., 1.5 will permit 2 to be on vacation).
In the precincts, no more than one supervisor per shift or unit can be on vacation at the same time from June 1st through August 31st. Single vacation days or small periods of vacations (two or three days) will not normally be allowed from June 1st to August 31st. Rare exceptions will only be permitted with the commander’s approval.
3-605 LEAVES OF ABSENCE (03/19/02)
The City of Minneapolis allows various types of Leaves of Absence. These leaves are explained in detail in the Civil Service Rules and Regulations.
Military Leave will be granted as days worked according to the employee’s normal work hours and schedule.
Special duty time is when an employee is excused from regular duties to perform special activities (training, travel, outside schools/seminars, official union business, canine trials, etc.). The Chief of Police or designated Bureau Heads will authorize the use of special duty time.
Special duty assignments are issued on a Personnel Order (MPD-3154).
Special duty may be for all or part of a workday. When a Special Duty assignment is not expected to last a full workday, the employee involved is expected to report or return to their normal assignment to complete a full workday. With a supervisor’s approval, an employee may use compensatory or vacation time before or after a Special Duty assignment that does not last an entire workday. Personnel scheduled for Special Duty while on scheduled time off will be compensated in accordance with existing labor agreements and MPD policy.
Attendance at a Special Duty assignment is mandatory. Upon a supervisor’s request, the employee shall provide documentation of attendance, i.e., certificate, training materials, etc. Any employee missing a Special Duty assignment shall submit a memo to his/her commander explaining the reason for their absence.
Supervisors are responsible for ensuring that Special Duty hours are monitored and appropriate time adjustments made. For example: an employee who works a ten hour shift and attends an eight hour in-service training session must report back to their work assignment to complete his/her work day or use vacation or compensatory time for the remaining two hours.
When possible, Special Duty requests shall be submitted at least 30 days in advance. The Training Unit may forward requests for final approval to the appropriate Bureau Head and will coordinate travel paperwork. For further information, see the MPD Travel Procedures policy.